Freedom of information

The Freedom of Information Act (1982) (FOI Act) gives you the right to request documents held by the VEC. You may:

  • request access to printed or electronic documents about the activities of the VEC
  • request access to printed or electronic documents about your personal affairs, and
  • request that incorrect or misleading information held by an agency about you be amended or removed.

The VEC Freedom of Information (FOI) Officer is authorised to make decisions about access to documents under the FOI Act. The FOI officer has a maximum of 30 days from the date they receive a valid request to inform you of the decision.

How can I make a valid request for access to VEC records?

You can make an FOI request yourself, or authorise another person (for example, a solicitor) to make a request on your behalf. If you want someone to make a request for your personal information on your behalf, you must give them your written authorisation.

Download an FOI request form (external link) and print.

To make a request:

  • Post or email your request to the VEC – for details see Who should I contact?
  • Clearly describe the documents you are requesting access to. If the documents are about your personal affairs, you must provide evidence of your identity, e.g. a photocopy or scan of your current Drivers Licence.
  • Include the application fee or evidence that you qualify to have the fee waived (e.g. a photocopy or scan of your current Health Care Card). The application fee between 1 July 2018 and 30 June 2019 is $28.90. This fee changes every year.

Exemptions

Some documents are exempt from release by Part IV of the FOI Act. This means we may not be able to grant access or may be able to provide only partial access to those documents.

The FOI Officer will advise you in writing if the documents you have requested are exempt or partially exempt, giving you the reasons for the exempt status, and how you can seek an internal review of an FOI decision.

Fees

An application fee applies to each FOI request. Charges for access to documents may also apply.

These charges are set out in the Freedom of Information (Access Charges) Regulations 2014. Please see Freedom of Information - Costs (external link) for full details.

The VEC may waive or reduce these charges if you can show that payment would cause you hardship.

How do I correct my personal information?

A request for changes to personal information contained in a VEC document, must be made in writing. The request should include:

  • your contact address and telephone number
  • the changes that you would like to be made
  • why you believe the information should be changed.

Who should I contact?

To request access to VEC records or to amend any personal details contained in VEC documents, please write to:

  • Freedom of Information Officer
    Victorian Electoral Commission
    Level 11, 530 Collins Street
    Melbourne, Victoria 3000

    Telephone: (03) 8620 1100
    Email: foi@vec.vic.gov.au

FOI Act Part II statements

Part II of the FOI Act 1982 requires the VEC to publish a range of information about its functions and procedures, the types of documents it keeps, reports and publications, and FOI arrangements.

The VEC began operation in 1996.

  • General information about the VEC, including our functions and strategic plan, can be found in About
  • Information about the laws governing the VEC can be found in Legislation
  • The VEC organisational structure is available in the latest annual report
  • Contact details can be found in Contact the VEC

Document types

In the course of meeting our legislative obligations the VEC creates and receives a range of documents, including:

  • those required to conduct election events and engage people entitled to vote, including a register of electors
  • those required to conduct representation and subdivision reviews
  • those required to provide education services
  • position and research papers including surveys.

The VEC releases information through online and print channels, in different formats and languages to assist in making it available to the public.

The VEC also creates and receives a range of documents as a government agency, including:

  • Contracts
  • Financial records
  • Risk
  • Audit
  • Information management
  • Information technology
  • Human resource information
  • Policies and procedures
  • Training material
  • Complaints
  • Strategic planning and reporting.

This list is indicative only.

Document categories

Our documents are organised by:

  • Election event
  • Review
  • Educational campaign
  • Research initiative
  • Corporate business function.

This list is indicative only.

Under the FOI Act, members of the public have the right to request information and access to documents about their personal affairs and in certain cases, VEC activities. The VEC attempts to respond to all FOI requests in a timely manner, outside of the FOI process, reducing an applicant’s costs and effort.

Read more details on how to make an FOI request in Freedom of Information

VEC publications can be found in:

The functions of the VEC are defined by several pieces of legislation. These can be found in Legislation

Other policies include:

Other internal policies about public facing activities can be found elsewhere on this website.

Publicly available reports can be found in Publications

Documents not available on our website can be requested from:

Freedom of Information Officer
Victorian Electoral Commission
Level 11, 530 Collins Street
Melbourne, Victoria 3000

Telephone: (03) 8620 1100
Email: foi@vec.vic.gov.au