Freedom of information

The Freedom of Information Act (1982) (FOI Act) gives you the right to request documents held by the VEC. You may:

  • request access to printed or electronic documents about the activities of the VEC
  • request access to printed or electronic documents about your personal affairs, and
  • request that incorrect or misleading information held by an agency about you be amended or removed.

The VEC Freedom of Information (FOI) Officer is authorised to make decisions about access to documents under the FOI Act. The FOI officer has a maximum of 45 days from the date they receive a valid request to inform you of the decision.

How can I make a valid request for access to VEC records?

You can make an FOI request yourself, or authorise another person (for example, a solicitor) to make a request on your behalf. If you want someone to make a request for your personal information on your behalf, you must give them your written authorisation.

Download an FOI request form (external link) and print.

Requests must:

  • be made in writing (email is acceptable), to the VEC at Level 11, 530 Collins Street Melbourne 3000
  • clearly describe the documents you are requesting access to. If the documents are about your personal affairs, you must provide evidence of your identity. For example, a photocopy or electronic copy of your current Drivers Licence.
  • include the application fee ($27.90) or evidence that you qualify to have the fee waived (e.g. a photocopy or electronic copy of your current health care card).

Exemptions

Some documents are exempt from release by Part IV of the FOI Act. This means we may not be able to grant access or may be able to provide only partial access to those documents.

The FOI Officer will advise you in writing if the documents you have requested are exempt or partially exempt, giving you the reasons for the exempt status, and how you can seek an internal review of an FOI decision.

Fees

An application fee applies to each FOI request. Charges for access to documents may also apply.

These charges are set out in the Freedom of Information (Access Charges) Regulations 2014. Please see Freedom of Information - Costs (external link) for full details.

The VEC may waive or reduce these charges if you can show that payment would cause you hardship.

How do I correct my personal information?

A request for changes to personal information contained in a VEC document, must be made in writing. The request should include:

  • your contact address and telephone number
  • the changes that you would like to be made
  • why you believe the information should be changed.

Who should I contact?

To request access to VEC records or to amend any personal details contained in VEC documents, please write to:

  • Freedom of Information Officer
    Victorian Electoral Commission
    Level 11, 530 Collins Street
    Melbourne, Victoria 3000

    Telephone: (03) 8620 1100
    Email: foi@vec.vic.gov.au
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